Why have a meeting blocked on your calendar (and blocked in your mind) if it is frequently canceled, changed or unproductive? Ashley Acker, a recent cyber-friend (can I call you that?), found meeting participants are frustrated - meetings are often devoid of content and structure, they leave participants without action items, and nothing gets accomplished. Ashley proposes to make meetings optional on her WorkStyleDesign blog. Yum yum, oh sweet ideal workplace.
We both agree this does not mean their are no more meetings. Just less sucky meetings. If a meeting invite lacks a result oriented role for you to play, then push back in a nice way. Ask for clarification or suggest proceeding in email before scheduling a meeting time.
Meetings happen. I won't go into the exhaustive list we've seen before about turning your phone off and preparing properly. But please:
- Be there on time (and end on time).
- Make sure there is an agenda - and stick to the agenda. In fact, the agenda needs a dealer like a poker game needs a dealer. If the meeting organizer isn't the dealer, maybe you can organize the meeting and keep folks focused, and make sure people are staying on point and following rules (giving appropriate information, noting take-aways).